MINUTES OF THE
FREMONT SOIL & WATER CONSERVATION DISTRICT
COMMISSIONERS’ MEETING
SEPTEMBER 6, 2011, 7:00 P.M.
CALL TO ORDER:
A meeting of the Fremont Soil
& Water Conservation District
PRESENT:
Commissioners: Carl Jardon, Mark Kilpatrick, Harold Mitchell, and
Sheryl Sanders
Staff: Kevin
Brannen, Tammy Grebert, Brian Gross, and Seth Moore
ADOPT AGENDA:
The
agenda for the September 6, 2011 meeting was adopted adding Hamburg Watershed
A-6.
APPROVAL OF AUGUST 2, 2011 MINUTES:
66-11 A motion was
made by Jardon, seconded by Mitchell to approve the minutes of the August2,
2011 meeting of the Fremont Soil & Water Conservation District
Commissioners. The motion passed with all in favor.
APPROVAL OF TREASURER’S REPORT:
67-11 It was moved
by Mitchell and seconded by Jardon to approve the Treasurer’s report of the
Fremont Soil and Water Conservation District. Motion carried unanimously.
Cost
share application requests, application approvals and application
amendments/cancellations were accepted as follows:
Cost-share
requests:
Cost
share approvals: Grudle Farms
Cost-share
amendment:
Cost-share
cancellation:
2011 Bonding approvals:
2011
Bonding amendments:
2011
Bonding cancellation:
REAP
P approvals:
REAP
P cancellation:
REAP
P amendments:
REAP
FNG approval:
REAP
FNG cancellation:
REAP
FNG amendments:
Ø
Annual Work
Plan Review
68-11 After review
of the Annual Work Plan draft, Jardon made a motion to approve the Annual Work
Plan as written. The motion was seconded by Kilpatrick and carried unanimously.
Ø
Watershed
Maintenance
Hound Dog A-200 – Mather
& Sons
69-11 An invoice
from Mather & Sons was presented for payment for maintenance work done on
Hound Dog Site A-200. After discussion, a motion was made by Mitchell, seconded
by Kilpatrick to have Mitchell review his notes on the project discussing the
verbal bid with Mather and if the invoice is less than $1,000.00 difference
than the bid to approve payment of the invoice. Motion passed with all in
favor.
70-11 Hound Dog
B-8 and B-9 – Whitehead and Hound Dog B-2 – Whitehead
Jardon made a motion to approve the invoices from
Whitehead for maintenance work done on Sites B-8, B-9 and B-2. All were in
favor of the motion and the motion passed.
Ø Simpson Watershed Invoice for Maintenance – Brian Ettleman
71-11 Brian Ettleman’s invoice for maintenance work on Simpson Watershed sites 1, 3, 6 and Hound Dog Watershed Site A200 was discussed. The bid was to spray five watersheds and cut one tree. The invoice is for spraying three watershed sites and cutting one tree. There is confusion between the bid, the work that was completed and the invoice. The Board requested an itemized invoice listing the sites that were sprayed and also indicate the sites that were not sprayed. The Board asked that an inspection be done on the sites that were to be sprayed. The invoice was not approved for payment due to a lack of a motion.
Ø
Loess Hills
Alliance/Fremont County SWCD/Mills County SWCD Agreement
72-11 The Agreement between Loess Hills Alliance, Fremont County SWCD, and Mills County SWCD was reviewed. A motion was made by Mitchell, seconded by Kilpatrick to approve the agreement as presented. Motion passed unanimously.
Ø Yearbook Advertising
73-11 A motion was
made by Mitchell, seconded by Jardon to purchase advertising in Fremont County
school yearbooks in the amount of $30.00. Motion carried with all in favor.
Ø After Prom Donations
74-11 Jardon
made a motion to donate $25.00 to county schools that request a donation for
their After Prom activities. The motion was seconded by Mitchell and passed
with all in favor.
Ø
Farm Bill XI
Report
75-11 The
September Farm Bill XI report was presented. Jardon made a motion to approve
the report as presented. The motion was seconded by Kilpatrick and carried
unanimously.
Ø
York Watershed
– Ledgewood M3
76-11 Tom Troxel, tenant for property adjacent to Ledgewood M3 site has 3-4 acres of cropland he accesses by driving over the dam and through the emergency spillway. He is requesting the emergency spillway be widened and rip rap and rock be applied. After discussion, Mitchell made a motion to allow Tom to do what needs to be done to the emergency spillway at his own expense as long as the works meets NRCS approval. Kilpatrick seconded the motion that carried with all in favor.
Ø
Cost Share
Allocation
77-11 State Cost Share supplemental allocations were received from the state office. Grebert presented the cost share waiting list and requested permission to go down the list and allocate the supplemental money to the next ones on the list. A motion was made to allocate the supplemental cost share dollars to the next names on the list. The motion carried with all in favor.
Ø
Hamburg A-6
78-11 Kilpatrick
made a motion, seconded by Jardon to have Don McCown
spray trees on Hamburg A6 with Grayson. Two applications will be made for
$700.00. Motion passed with a majority vote. Mitchell abstained from voting.
SIGNED APPROVALS
Conservation Plans
Sean Smith
Whitehill Revocable Trust
Nancy Newlon
Bernard and Camille Porter Trust
Marlene Swisher
Contracts/Contracts Modifications
Cost-share
Certification and Maintenance Agreements
Ambrose Doyle
Mark Laumann
David Laumann
Group
Planning Request
Buffer
Initiative
Buffer
Initiative Maintenance Agreements
LWPP
Application/Amendment
WRP
Long Term Agreement
Stewardship
Initiative
Cooperator
Agreement
Statement
as to Soil Conservation Refund
Application
for Impoundment Structure Property Tax Exemption
Information
Items
MEETING ADJOURNED: 8:40 p.m.
/s/ /s/
Secretary Chairperson
Date Approved October 4, 2011