MINUTES OF THE

FREMONT SOIL & WATER CONSERVATION DISTRICT

COMMISSIONERS’ MEETING

JUNE 7, 2011, 7:00 P.M.

 

 

CALL TO ORDER:  

A meeting of the Fremont Soil & Water Conservation District Commissioners was called to order by Vice-Chairperson Sheryl Sanders at 7:00 p.m. on June 7, 2011 at the USDA Building, Sidney, Iowa.

 

PRESENT:   

Commissioners: Carl Jardon, Mark Kilpatrick, Harold Mitchell, and Sheryl Sanders

 

Staff:                   Kevin Brannen, Tammy Grebert, Brian Gross, Shane McNaughton, and Seth Moore

 

Guests:                 Silver Skylarks 4-H Club members, Billy Dyke, Jessica Lowthorp, Kalista Schroeder, and Emily Whitehead; Susan Dyke and Julie Whitehead

 

The Silver Skylarks 4-H Club, lead by Billy Dyke, gave a presentation on the rain garden project located at the Sidney High School.

                             

ADOPT AGENDA:  

The agenda for the June 7, 2011 meeting was adopted with the addition of A-200 watershed.

                               

APPROVAL OF MAY 3, 2011 MINUTES:

40-11     A motion was made by Mitchell, seconded by Jardon to approve the minutes of the May 3, 2011 meeting of the Fremont Soil & Water Conservation District Commissioners. The motion passed with all in favor.

 

APPROVAL OF TREASURER’S REPORT:

41-11     It was moved by Mitchell and seconded by Kilpatrick to approve the Treasurer’s report of the Fremont Soil and Water Conservation District. Motion carried unanimously.

 

                There was discussion regarding expenses in an emergency situation. The 4-wheeler and trailer were to be used for training and the trailer lights did not work making it not safe to use. Grebert asked the board if in an emergency situation like the trailer, if one board member could approve the expense.

 

42-11     Mitchell made a motion, seconded by Kilpatrick to allow staff to contact one board member for approval of an emergency expense not to exceed $150.00. Motion passed with all in favor.

 

Cost share application requests, application approvals and application amendments/cancellations were accepted as follows:

               

Cost-share requests:

 

Cost share approvals: Joe Gutschenritter

               

Cost-share amendment:

 

Cost-share cancellation:   

               

2011 Bonding approvals:  James Doyle

                                                               

2011 Bonding amendments:

 

2011 Bonding cancellation:

               

REAP P approvals:    Carl Jardon

 

REAP P cancellation:

               

REAP FNG approval:        

 

REAP FNG cancellation:  

 

BUSINESS:

Ø  Sidney Rain Garden

43-11     Jardon made a motion, seconded by Kilpatrick to donate $250.00 to Silver Skylarks 4-H Club for the rain garden project. The motion showed all in favor.

 

Ø  Watershed Inspections

                Seth Moore presented inspection reports for Hamburg Watershed and Simpson Watershed. Grebert is to contact Brian Ettleman to see if he would be interested in submitting a bid to spray the trees on Hamburg Watershed and Simpson with Grayson.

 

44-11     A motion was made by Jardon, seconded by Kilpatrick to pay Seth Moore for inspections of Hamburg and Simpson watersheds. Motion passed unanimously.

 

Ø  CD Renewal

45-11     A motion was made by Mitchell to have Grebert take care of the two CD renewals, one in June and one in July. The motion was seconded by Jardon and carried with all in favor.

 

Ø  John Morey Cost-share

46-11     The John Morey state cost-share project did not meet NRCS specifications; however, through discussion from Gross, he did not feel the low channel would keep the project from functioning properly. After further discussion, Mitchell made a motion, seconded by Jardon not to process payment for Mr. Morey until the project meets NRCS specifications and to send a letter to Mr. Morey to inform him the cost-share will not be paid until the project is corrected to meet NRCS specifications. Motion carried unanimously.

 

Ø  Cost-share Application Approvals

47-11     With slippage from the claims approved at the meeting and the balances in the cost-share accounts, Mitchell made a motion to have Grebert allocate the balances in the cost-share accounts to the next person on the cost-share waiting list on or around the 27th day of June. Jardon seconded the motion that passed with all in favor.

 

Ø  Awards

                Several names were discussed to be among the list of recipient for the 2011 Fremont SWCD Conservation Awards. After discussion, William Blackburn and Jane Dwornicki were selected. Grebert will order the plaques to be presented at the fair.

 

Ø  CDI Resolutions

                CDI Resolutions were voted upon and ballots collected. Grebert will tally the votes and send the results to CDI.

 

Ø  Scholarship

48-11     Hamburg Schools gave the scholarship/internship for 2011 to someone other than who the District had voted upon and who the certificate and letter delivered to the school had been addressed to. A phone call was made to the school for explanation and the reason given was the counselor had quit the week or two before the awards were to be presented and that a name was written next to the District’s name and that was the person who received the award. After discussion, Jardon made a motion to give an internship/scholarship to both Doug Raymond and Bianca Patel; and that a letter is to be written to the Hamburg School Board with a copy to the Superintendent and Principal requesting an explanation of the error. The motion was seconded by Kilpatrick and passed unanimously.

 

Ø  4-Wheeler

49-11     A motion was made by Kilpatrick, seconded by Jardon to take the 4-wheeler to Madsen’s in Shenandoah for repairs. Motion showed all in favor.

 

Ø  Farm Bill XI Report

50-11     The Farm Bill XI June Report was presented. Jardon made a motion to approve the report as presented. The motion was seconded by Kilpatrick and carried unanimously.

 

Ø  A-200 Watershed

                Brannen gave an update of the work done on A-200 watershed.

 

SIGNED APPROVALS

        Conservation Plans

                Irene Bryte

                John Wanamaker Revocable Trust/Jean Good Irrevocable Trust

                Derryl McLaren

                M & H Farms Inc.

                Marie Spears Tiemann

                Beulah Beason Revocable Trust

               

        Contracts/Contracts Modifications

                Arlene Andersen Revocable Trust

Wee See, LLC

Wee See, LLC

Wee See, LLC

Holmes-Bateman Farms Inc.

Holmes-Bateman Farms Inc.

Betty Baggs/Rodger Patrick

Susan Dodd/Stephen Dodd

Susan Dodd/Stephen Dodd

Phyllis Kemper

Phyllis Kemper

Betty Jean Baggs

Betty Jean Baggs

Betty Jean Baggs

Betty Jean Baggs

FHFM Partners LP

FHFM Partners LP

Binder et al

               

        Cost-share Certification

                Carolyn Scott

                Delbert MCEnaney

                Rodney Williams

                Frances Martin

               

Maintenance Agreements

                Carolyn Scott

                Delbert McEnaney

                Rodney Williams

                Frances Martin

               

        Group Planning Request

 

        Buffer Initiative

 

        Buffer Initiative Maintenance Agreements

                                               

        LWPP Application/Amendment

               

        WRP Long Term Agreement

       

        Stewardship Initiative

               

        Cooperator Agreement

 

        Statement as to Soil Conservation Refund

               

        Application for Impoundment Structure Property Tax Exemption

                                               

        Information Items

 

MEETING ADJOURNED:  9:30 p.m.

 

 

 

/s/                                                                                                                            /s/                                                                           

Secretary                                                                                                               Chairperson

 

 

Date Approved    July 12, 2011