FREMONT COUNTY SWCD COMMISSIONER MEETING

CALL TO ORDER:

A meeting of the Fremont Soil & Water Conservation District Commissioners was called to order by Vice-Chairperson Sheryl Sanders at 7:20 p.m. on August 4, 2009 at the USDA Building, Sidney, Iowa.

PRESENT:

Commissioners: Mark Kilpatrick, Bud King, Harold Mitchell, Sheryl Sanders

Staff: Kevin Brannen, Lucas Forney, Brian Gross, Tammy Grebert and Brian Laughlin

Guest: Kevin Aistrope was present to sign the Hamburg M-1 Emergency Action Plan

ADOPT AGENDA:

The agenda for the August 4, 2009 meeting was approved with the addition of the following item: Audit.

APPROVAL OF JULY 7, 2009 MINUTES:

46-09 Kilpatrick made a motion to approve the minutes of the July 7, 2009 meeting of the Fremont Soil & Water Conservation District Commissioners. The motion was seconded by Mitchell and was approved with all in favor of the motion.

APPROVAL OF TREASURER’S REPORT:

47-09 A motion was made by Mitchell, seconded by Kilpatrick to approve the treasurer’s report as presented.

Cost share application requests, application approvals and application amendments/cancellations were accepted as follows:

Cost-share requests:

Susan Newcom/Joann Schultz Joe Doyle – Tile only/Ed Laughlin project

Larry Gruber Jack Harbor

Cost share approvals for the request estimate or $5,000.00 whichever is less:

Cost-share amendment application Jack Walker – approved wrong dollar amount in FARMS and needed to amend in FARMS to approve for $5,000.00;

Cost-share cancellation – Wilbur Welchans per the request of the landowner.

REAP P – Approval for the request estimate or $5,000.00 whichever is less: James Doyle

REAP FNG – Application request and approval for Cory Wiedel.

BOARD DEVELOPMENT –

BUSINESS:

Ø Hamburg M-1Emergency Action Plan

The Hamburg M-1 Emergency Action Plan was mailed to all involved parties for review. The plan met approval and was signed by Sheryl Sanders on behalf of Fremont Soil and Water Conservation District and by Kevin Aistrope, Fremont County Sheriff. All other signatures will be obtained.

Ø Watershed Inspections

48-09 Brian Laughlin gave a presentation of the watershed inspections on Hamburg and Ledgewood watersheds. Mitchell made a motion to approve the invoices from Brian Laughlin for watershed inspections on Hamburg and Ledgewood watersheds. Kilpatrick seconded the motion that passed unanimously.

Ø Hamburg M-1 Watershed DNR Inspection

A letter was received from DNR regarding the inspection of Site M-1 Hamburg watershed. Mitchell agreed to meet with DNR during inspection.

Ø Watershed Maintenance

49-09 Mitchell made a motion to pay Brian Laughlin $100 per site for maintenance work on the inlets, outlets, and foundation drains of watersheds, approximately 12 sites. The motion was seconded by Kilpatrick and approved.

Ø Resignation of Phil Wing

A letter of resignation was read from Commissioner, Phil Wing. Phil recently had surgery at Mayo Clinic. The Commissioners respect Phil’s wishes, however would like to contact him prior to acting on his request.

Ø Appointment of Representative to Southern Loess Hills Welcome Center

50-09 Mitchell made a motion to appoint Sheryl Sanders to replace Phil Wing as representative to Southern Loess Hills Welcome Center Board. King seconded the motion that passed with all in favor.

Ø CDI Regional Meeting

The fall CDI Regional Meeting information was reviewed. Grebert will send the registration for Mitchell and King.

Ø Two Rivers Final Report

51-09 Forney presented the Final Two Rivers Report. A motion was made by Mitchell, seconded by King to accept the final report. Motion passed unanimously.

Ø Mutual Agreement Cooperative Working Agreement (USDA-NRCS/State of Iowa/SWCD)

52-09 The Mutual Agreement Cooperative Working Agreement (USDA-NRCS/State of Iowa/SWCD) was reviewed. King made a motion to approve the agreement. The motion was seconded by Kilpatrick and passed with all in favor. The executed document will be sent to the IDALS-DSC office.

Ø Performance/Maintenance Agreement Checklist

The new Performance/Maintenance Agreement Checklist was reviewed. The checklist was also reviewed with a landowner, and it was found to be beneficial.

Ø Audit

The SWCD books were audited by Sanders for a time period of three years beginning July 1, 2006 – June 30, 2009. The books were found to be in order. A report will be sent to IDALS-DSC.

53-09 Several checks have been outstanding for up to three years. A motion was made by Kilpatrick, seconded by Mitchell to void the outstanding scholarship checks and the outstanding poster contest award checks that have been outstanding for more than one year. Motion passed with all in favor.

SIGNED APPROVALS

Conservation Plans

Terry Lewis

Shane T. Smith

Contracts/Contract Modifications

Timothy Pope

Darrin Mitchell

Ralph Fuoss

Cory Wiedel

R & B Loewe Farms Inc.

McIntyre Family LTD PTN

Leroy C. Bowman Living Trust

Derrynacloy Farms LLC

Beulah Beason Revocable Trust

Derrynacloy Farms LLC

Roberta Hutt

Stonefly Capital LLC

David Lueth

John Martin et al

Lynn Binder et al

Cost-share Certification

Carl Leffingwell

Jack Harbor

Maintenance Agreements

Carl Leffingwell

Jack Harbor

LWPP Application/Amendment

Buffer Initiative GAX

Loewe Farms Inc.

Buffer Initiative Maintenance Agreement

Loewe Farms Inc.

Stewardship Initiative

Cooperator Agreement

Statement as to Soil Conservation Refund

Application for Impoundment Structure Property Tax Exemption

Information Items

CDI Fall Regional Meeting – August 25, 2009 5:30 p.m. – 9:00 p.m. Corning, Iowa (Turner Room)
Next Meeting – September 1, 2009, 7:00 p.m.
Chair to Chair
2009 REAP Assemblies
Thank you from CDI
Copy of letter from West Pottawattamie SWCD to CDI regarding concerns and paying CDI dues and a copy of a letter from CDI to West Pottawattamie in response to the concerns

MEETING ADJOURNED: 9:25 p.m.

/s/ /s/

Secretary Chairperson

Date Approved September 1, 2009